The environment will incorporate the latest advances in technology and additional capacity. The project will accommodate increased demand now and well into the future.
Expansion Project
• Kick off
• Mid ECI
• ECI to D&C transition
6 monthly reviews
On-Demand across project
Immersion is a structured set of in-depth interviews (with project team members, project sponsors and if needed business executives), review of documents and contracts.
Outcomes
On-board our team and orient us to people, project and organisational information crucial to our work together.
Identify organisational factors that will drive or imped alignment.
• Build Project Team
• Launch Project Charter
• Design internal communications and culture strategy
• Build clinical leads and design team
• Design Virtual Project Home
A structured process to build alignment and shared understanding of project and human system risks with leaders of stakeholder organisations.
Outcomes
Understand who is who and commence relationship development.
Design behaviour charter and ways of working consistent with organisational and cultural differences.
Project Team: Intensive Who we are and How we Work Workshop
A deep dive into team members backgrounds, workstyles, communication, project organisation structure, role accountability and overall culture aspirations.
Outcomes
Commence building a closely aligned project team. Identify different work styles, role clarity, team culture, deepen relationships and set a course for high performance.
Clear team culture statements and role accountabilities to start cascading to all organisations.
Leaders launch project charter in a virtual workshop including all project team members.
Outcomes
All team members familiar and on-boarded with project charter.
Monthly project team information meetings conducted across the project. Co-ordinated by 4Points or internal communications team.
Project Culture Events
Create a project culture design team accountable for designing and hosting project culture calendar of events.
Team to have 2 members from MPX, MPC, CHS.
Single source of information sharing.
Outcomes
Co-ordinated, engaging and wholistic culture plan to enhance personal and professional relationships.
An induction, education and team building workshop for all clinical leads and design team members.
Explore ways of working together and maximising the design process.
An aligned design team. Clarity on the design process, each parties roles, timelines and project culture aspirations.
Design and deploy a virtual project site (and app) to host:
• Leader videos
• Project culture and behaviour aspirations
• Organisation and role summaries
• Individual profiles (who’s who)
• Fast project updates
• Ad hoc pulse check surveys
• Visible celebration of success
The site is curated weekly and is the central communication resource for the project. This is a site promoted and used by all project members organisations: Hospital, major contractor, project management firm, sub-contractors.
A single virtual place to host all human system project updates, information and communications.
Equal access to a single source of truth across the project.
A structured process to review mid ECI Project Health, refine strategy and re-set.
a) Deploy the Project Health Insight Survey.
A targeted survey and selected interviews to measure key project health indicators with data collected anonymously.
b) Results and Reset Workshops.
Project level and organisational level workshops to share results of the survey and co-design changes to improve project culture, communication, structure and dynamics.
Identify root cause strengths and weaknesses in project health. Design fast corrections.
Provides key data to member organisations on their own project health.
An all project event to mark the transition from ECI to D&C phase.
Outcomes
Re-set role, culture and organisational expectations in the D&C stage.
Identify D&C risks.
Celebrate completing ECI, reward and recognise effort, contributions and successes.
A structured process to review Project Health, refine strategy and re-set.
a) Deploy the Project Health Insight Survey.
A targeted survey and selected interviews to measure key project health indicators with data collected anonymously.
b) Results and Reset Workshops.
Project level and organisational level workshops to share results of the survey and co-design changes to improve project culture, communication, structure and dynamics.
Identify root cause strengths and weaknesses in project health. Design fast corrections.
Provides key data to member organisations on their own project health.
Coaching
Option 1 : Intensive Project People Workshops
Deliver an intensive all things people, roles and culture workshop to be attended by project members within 1 months of commencement on the project. (4Points to deliver or train person(s) to deliver this workshop).
Option 2: Virtual Project People On-Board
Design a virtual self-paced module to be completed by all team members within 1 months of commencing on the project.
New team members on-boarded, informed and motivated to become part of the project culture.
Targeted leadership coaching for project leaders in key roles and the leadership team.
Brief and on-going options provided.
Support and guidance on leadership challenges, style and team approaches.
• Virtual platforms
• Local to the Project
• AlacerGold expansion project
• Chevron Home project
• Tweed Heads Hospital expansion project
• New Maitland Hospital